# Reports: cash book, old debts, sales and profit

- URL: https://ck.abdohoo.app/pcm/help/cash-book-old-dues-sales-profit
- Product: Credit Khata (https://ck.abdohoo.app/)
- Section: Reports & statements
- Updated: 2026-10-15

> Open Reports for four views: Cash book (money wey enter and comot), Old debts (who don owe and for how long), Sales (credit and cash by day or month) and Profit (estimate after cost).

Open **Reports** (under **Run your shop**) to see four views of your shop: **Cash book** for money wey enter and comot for di till every day, **Old debts** for who dey owe you and for how long, **Sales** for credit and cash sales by day or month with your top customers and items, and **Profit** for estimate of wetin you make after cost of goods and expenses. Pick period with di chips for top, like **Dis month** or **Last 3 months**.

Reports na for di owner and branch managers, and every figure dey separate for each currency.

## Pick di period and branch

Di period chips na **Dis month**, **Last month**, **Last 30 days**, **Last 3 months** and **Dis year**. Di owner fit also switch between **All branch dem** and one branch; manager go always see im own branch.

## Old debts: who don owe and for how long

**Old debts** na di report to open before you start to send reminders. E dey show wetin customers owe for four age groups, **0–30 days**, **31–60 days**, **61–90 days** and **Pass 90 days**, plus **Total**. Under am, e list each customer with their balance and "Oldest from" di date of di oldest money wey dem never pay.

![Di Old debts report: PKR 41,945 for 0–30 days, 3,455 for 31–60, 2,730 for 61–90, 240 pass 90 days, and list of customers with their oldest date wey dem never pay](https://ck.abdohoo.app/storage/content/library/web-reports-age.webp)Old debts: di total wey dem owe, divided by age, and each customer oldest date wey dem never payHow dem dey calculate di ages: payments dey clear di oldest credit first, and di opening balance count as di oldest of all, with di date wey you add di customer. So customer wey dey pay small every week but never catch up go still show old money, because di report dey look wetin remain unpaid, no be when dem pay last.

Customers for **61–90 days** and **Pass 90 days** na di ones wey you go call by yourself. Send reminders to di whole list from [Send payment reminders for WhatsApp or SMS](https://ck.abdohoo.app/pcm/help/send-whatsapp-payment-reminders).

## Sales: credit and cash as time dey go

**Sales** dey show **Credit sales**, **Cash sales**, **Don collect** (payments wey enter) and di number of **Entries** for di period, chart of **All sales**, and table by day. Switch to **By month** to see longer time. Under di table you go see **Top customers** and **Top items**; top items dey come from sales wey you ring with products.

![Di Sales report for dis month: credit sales, cash sales, payments wey enter and entries, daily bar chart and table of credit sales, cash sales and money wey enter every day](https://ck.abdohoo.app/storage/content/library/web-reports.webp)Sales: credit and cash side by side, day by dayWhen you compare **Credit sales** with **Don collect**, e go tell you whether credit dey grow faster pass how dem dey pay am back.

## Cash book: money wey pass di till

**Cash book** dey list, day by day, di cash wey come **In** (**Cash sales** and **Payment wey enter**) and wey go **Out** (**Expenses** and **Pay to suppliers**), with di **Net cash** for each day and for di period: wetin suppose dey di drawer. For their side, **Non-cash in** and **Non-cash out** dey show money wey move by bank, wallet or another way, and **Net, all money** dey add both together. Credit sales no dey inside di cash book, because no money change hand.

To fill di "out" side, record wetin you spend under **Expenses** (**Add expense** with amount, date and category like **Rent**, **Bills**, **Salary** or **Stock**) and wetin you pay suppliers under **Suppliers** (**Buy for credit** and **Pay supplier** for each supplier page).

## Profit: na estimate

**Profit** dey take **Sales**, remove di **Cost of goods** and your **Expenses**, and show di **Estimated profit**, den expenses by category.

![Di Profit report for phone: sales, cost of goods, expenses and estimated profit, note wey say we know di cost for 98% of sales, and expenses by category](https://ck.abdohoo.app/storage/content/library/mobile-pos-reports.webp)Profit: estimate wey tell you how much of am stand on cost wey we knowDem go know di cost of goods only for products wey get **Cost price**. Di report dey talk how much of your sales e cover, for example "we know di cost for 98% of sales", and e go ask you make you add cost prices so e go correct pass. See [Add products, track stock and see wetin dey finish](https://ck.abdohoo.app/pcm/help/products-stock-low-stock-alerts).

## Other numbers wey good to know

- **Dashboard** dey show di **Money wey remain** (di total wey customers owe you), **Wetin you sell for credit** and wetin you **Don collect** from di beginning.
- You fit sort **Kostoma dem** by **Debt wey high pass**, filter am to **E dey owe you**, and export am with **Export CSV**.
- For one customer full history, print their statement: [Print or share customer account statement](https://ck.abdohoo.app/pcm/help/print-share-customer-statement).
- For Pro, **Ask your account** dey answer questions about your numbers for simple words. E get weekly allowance of answers, and di screen dey show how many remain dis week.

For di Android app, open **Reports** from **Home** (for your shortcuts or under **All tools**). Di same reports dey there, and di age view na **How long dem owe**.

## Frequently asked questions

### Who fit see reports?

Di owner and branch managers. Manager go see only im own branch; di owner fit see di whole business or pick one branch.

### How dem dey calculate di Old debts age?

Payments dey clear customer oldest credit first, and di opening balance count as di oldest of all. Wetin remain, dem go group am by how many days ago dem take am: 0–30, 31–60, 61–90 or pass 90 days.

### Why dem call di profit estimate?

E dey remove cost of goods only for sales of products wey get cost price. Di report dey show how much of di sales get cost wey we know; add cost prices make e correct pass.

### Wetin if I get customers for two currencies?

Every report dey separate for each currency, so dem no go ever add rupees join dirhams.

### I fit export di numbers?

You fit export di customer list as CSV file from Kostoma dem. Di owner fit also download all di business data as one file under Profile → Security and data.