# Reports: cash book, old dues, sales and profit

- URL: https://ck.abdohoo.app/help/cash-book-old-dues-sales-profit
- Product: Credit Khata (https://ck.abdohoo.app/)
- Section: Reports & statements
- Updated: 2026-10-15

> Open Reports for four views: Cash book (money in and out), Old dues (who has owed for how long), Sales (credit and cash by day or month) and Profit (an estimate after costs).

Open **Reports** (under **Run your shop**) to see four views of your shop: **Cash book** for money in and out of the till each day, **Old dues** for who owes you and for how long, **Sales** for credit and cash sales by day or month with your top customers and items, and **Profit** for an estimate of what you made after the cost of goods and expenses. Pick a period with the chips at the top, such as **This month** or **Last 3 months**.

Reports are for the owner and branch managers, and every figure is kept separate for each currency.

## Pick the period and branch

The period chips are **This month**, **Last month**, **Last 30 days**, **Last 3 months** and **This year**. The owner can also switch between **All branches** and a single branch; a manager always sees their own branch.

## Old dues: who has owed for how long

**Old dues** is the report to open before a reminder round. It shows what customers owe in four age groups, **0–30 days**, **31–60 days**, **61–90 days** and **Over 90 days**, plus a **Total**. Below, each customer is listed with their balance and "Oldest from" the date of the oldest money they still owe.

![The Old dues report: PKR 41,945 at 0–30 days, 3,455 at 31–60, 2,730 at 61–90, 240 over 90 days, and a list of customers with their oldest unpaid date](https://ck.abdohoo.app/storage/content/library/web-reports-age.webp)Old dues: the total owed, split by age, and each customer's oldest unpaid dateHow the ages are worked out: payments clear the oldest credit first, and the opening balance counts as the oldest of all, dated when the customer was added. So a customer who pays something every week but never catches up still shows old money, because the report looks at what is left unpaid, not at when they last paid.

Customers in **61–90 days** and **Over 90 days** are the ones to call personally. Send reminders to the whole list from [Send payment reminders on WhatsApp or SMS](https://ck.abdohoo.app/help/send-whatsapp-payment-reminders).

## Sales: credit and cash over time

**Sales** shows **Credit sales**, **Cash sales**, **Received** (payments in) and the number of **Entries** for the period, a chart of **Total sales**, and a table by day. Switch to **By month** for a longer view. Under the table you will find **Top customers** and **Top items**; top items come from sales rung up with products.

![The Sales report for this month: credit sales, cash sales, payments received and entries, a daily bar chart and a table of credit sales, cash sales and received per day](https://ck.abdohoo.app/storage/content/library/web-reports.webp)Sales: credit and cash side by side, day by dayComparing **Credit sales** with **Received** tells you whether credit is growing faster than it is being paid back.

## Cash book: money through the till

**Cash book** lists, day by day, the cash that came **In** (**Cash sales** and **Payments received**) and went **Out** (**Expenses** and **Paid to suppliers**), with the **Net cash** for each day and the period: what the drawer should hold. Beside them, **Non-cash in** and **Non-cash out** show money that moved by bank, wallet or another method, and **Net, all money** adds both together. Credit sales are not in the cash book, because no money changed hands.

To fill in the "out" side, record your spending under **Expenses** (**Add expense** with an amount, date and a category such as **Rent**, **Bills**, **Wages** or **Stock**) and what you pay suppliers under **Suppliers** (**Bought on credit** and **Paid supplier** on each supplier's page).

## Profit: an estimate

**Profit** takes **Sales**, subtracts the **Cost of goods** and your **Expenses**, and shows the **Estimated profit**, followed by expenses by category.

![The Profit report on a phone: sales, cost of goods, expenses and estimated profit, a note that cost is known for 98% of sales, and expenses by category](https://ck.abdohoo.app/storage/content/library/mobile-pos-reports.webp)Profit: an estimate that tells you how much of it rests on known costsThe cost of goods is known only for products that have a **Cost price**. The report says how much of your sales that covers, for example "the cost is known for 98% of sales", and asks you to add cost prices to sharpen it. See [Add products, track stock and see what is running low](https://ck.abdohoo.app/help/products-stock-low-stock-alerts).

## Other numbers worth knowing

- **Dashboard** shows the **Outstanding** total customers owe you, what was **Sold on credit** and **Received** all time.
- **Customers** can be sorted by **Highest owed** and filtered to **Owes you**, and exported with **Export CSV**.
- For one customer's full history, print their statement: [Print or share a customer's account statement](https://ck.abdohoo.app/help/print-share-customer-statement).
- On Pro, **Ask your books** answers questions about your numbers in plain words. It has a weekly allowance of answers, and the screen shows how many are left this week.

In the Android app, open **Reports** from **Home** (in your shortcuts or under **All tools**). The same reports are there, with the ageing view called **Credit age**.

## Frequently asked questions

### Who can see reports?

The owner and branch managers. A manager sees only their own branch; the owner can see the whole business or pick one branch.

### How are the Old dues ages worked out?

Payments clear a customer's oldest credit first, and the opening balance counts as the oldest of all. What is left is grouped by how many days ago it was taken: 0–30, 31–60, 61–90 or over 90 days.

### Why is the profit called an estimate?

It subtracts the cost of goods only for sales of products that have a cost price. The report shows what share of sales had a known cost; add cost prices to make it more accurate.

### What if I have customers in two currencies?

Every report is kept separate for each currency, so rupees are never added to dirhams.

### Can I export the numbers?

The customer list can be exported as a CSV file from Customers. The owner can also download all business data as one file under Profile → Security and data.